In some cases, the minutes might include sensitive matters. A clear policy should be adopted regarding the publication of meeting details.  Not meeting on a regular basis can cause potential delays in drafting the minutes. The student representatives should designate a note taker in charge of drafting and disseminating the minutes. This person could handle this responsibility for a defined period of time or be designated only at the beginning of each meeting.  The publication of the minutes of meeting may be also included in the student guides and rules and regulations.